Client Data Collection and Reporting

Most Purchase of Service agencies are required to submit client registration and monthly client service reports to the Department. Additionally, AODA and Mental Health providers must submit periodic client episode reports. This data enables the Department's program managers to evaluate service delivery and program performance.

The Department must submit the service and episode data to the State in order to meet program funding requirements, and the State determines the specific requirements of the service and episode reports. The State's data management system is commonly known as HSRS (short for the Human Services Reporting System). The HSRS website specifies the data required by the State, and in turn by the Department, although the Department collects it in different formats. Much of the State and federal funding received by the Department is determined, directly or indirectly, by what the Department reports to HSRS.

The Department uses a variety of data collection systems including direct on-line data entry, electronic file submission and paper forms. The Department is gradually moving to more automated methods of collecting data.

Effective , all service authorizations reported on the Monthly Client Service Reports (610) with a start date on or later will need to use the ICD-10 diagnosis codes. Services authorizations that started prior to will use the ICD-9 diagnosis codes.

This is in response to the Centers for Medicare and Medicaid Services (CMS) mandate to implement the International Classification of Diseases, 10th Revision codes sets for diagnosis and procedure codes beginning on .

More information on the ICD-10 diagnosis codes may be found on the ForwardHealth web site at:

If you have any questions, please contact your DCDHS Contract Manager.

There are a variety of reports that are required for a variety of conditions.